Accounts Receivable Specialist

Accounts Receivable Specialist

40 hours per week | Full-time | Non-Exempt

The Accounts Receivable Specialist is responsible for properly accounting for all funds coming into the college.

General Account Receivable Responsibilities

• Verify, deposit, and record daily sales from auxiliary departments including Bookstore, Harvest House, housing, cafeteria, Christian Church Leadership Network, and various on-campus events.
• Verify, deposit, and record daily donor contributions received.
• Process, apply and record daily credit card, cash and check transactions via appropriate software.
• Manage petty cash, cash boxes for events, and change machine, ensuring money is available as needed and that appropriate internal controls are maintained.
• Initiate and record various bank-to-bank movements of funds.
• Journal entries in financial software for AR-related transactions not recorded through financial software.
• Invoice all work orders for housing, catering and services.
• Monitor status of all A/R accounts.
• Manage uncollectible debt processes.

Student Accounts Responsibilities

• Receive, record, and deposit payments on student accounts.
• Work with Financial Aid, Student Development, and Human Resources on all awarded scholarships, loans, and other payments on student accounts.
• Initiate student refunds for A/P processing.
• Initiate necessary billings for third-party payments on student accounts, including for College partnerships.
• Manage student account collections, including bad debt write-offs, third-party collections oversight, and monitoring business account alerts on student accounts.

Administrative

• Assist with the reconciliation of student accounts between Populi and Financial Edge monthly.
• Assist with the reconciliation of donor receipts between Bloomerang and Financial Edge monthly.
• Report Harvest House, Cafeteria, and Bookstore income monthly.
• Preparation of year-end Allowance for Doubtful Accounts.

Other Responsibilities

• Annual audit preparation and as-needed interactions with auditors.
• May perform other related duties to meet the ongoing needs of the College.

KNOWLEDGE AND SKILLS

• High ethical standards
• Strong organizational, communication, and interpersonal skills
• Complete support of and willing adherence to Central Christian College of the Bible's mission, vision, and core values. Applicant must hold these standards as his/her own.
• Ability to work cooperatively with other professionals
• Systems used: Financial Edge, Nelnet, Bloomerang, Lightspeed, Populi, BePoz, Microsoft Office (especially Excel)

PHYSICAL REQUIREMENTS

• The ability to stand, walk, climb, stoop, kneel
• Lift up to 25 pounds
• Ability to sit for long periods of time

EDUCATION/POSITION REQUIREMENTS

• Bachelor's degree in Accounting, Finance, Business, or related discipline.
• 2 + years' experience in accounting, preferred.
• Valid Class E Driver's license may be required to transport students.
• Ability to use computer software such as Microsoft Office, Student Information System, Google Suite, etc.

Updated 9/25/2024