Satisfactory Academic Progress (SAP) is the standard of measurement a school uses to ensure a student is successfully progressing through the degree requirements. There are two components of SAP, a Qualitative and Quantitative. The qualitative component is based on the Cumulative Grade Point Average (CGPA). The quantitative component is the PACE of progression to ensure completion within the maximum time frame. (PACE is a ratio of credit hours earned divided by credit hours attempted.) To maintain SAP at CCCB, the following is required: a CGPA of 2.00 and a PACE of 70% for all graduates. If it is determined at any point that a student will not be able to achieve the GPA or the PACE of the degree requirements, that student's Federal Financial Aid must cease.
A student may only receive financial aid for up to 150% of the total hours required for a single degree program. (Example: A student pursuing a degree requiring 132 hours can receive the tuition scholarship for up to 198 hours.) This cap will include the amount of hours a student has attempted at CCCB, as well as all credit hours that have been transferred in to the student’s degree program. This 150% restriction applies both to federal aid and the full-tuition scholarship.
Students not making Satisfactory Academic Progress will be placed on either Academic Warning, Academic Suspension, or Academic Probation.
A student is placed on Academic Warning when either of the following conditions are true:
1. A CGPA below 1.70 (less than 30 hours earned) or 2.00 (30+ hours earned)
2. A PACE below 50% (less than 30 hours earned), 60% (30-59 hours earned), or 70% (60+ hours earned)
A student placed on Academic Warning will be notified by the Financial Aid and/or Academic Office. Students who have been placed on Academic Warning have one (1) semester to regain SAP or be placed on Academic Suspension. While on Academic Warning, the student will make an Academic Recovery Plan (ARP) with their Academic Advisor for the semester. If a student regains SAP after one semester on Academic Warning, they will be notified by the Financial Aid and/or the Academic Office.
A student is placed on Academic Suspension if either of the following conditions are true:
1. A student receives a semester GPA below 0.70 (leads to immediate suspension without a semester of warning).
2. A student has not regained SAP after a semester on Academic Warning.
A student placed on Academic Suspension will be notified by the Financial Aid and/or Academic Office. Suspended students may enroll with the following limitations:
- A suspended student is not eligible for a tuition scholarship or federal financial aid.
- A suspended student must successfully reapply to enroll in classes.
- A suspended student cannot be degree-seeking.
- A suspended student may only take two classes in a semester,
- A suspended student may not live in on-campus housing.
While suspended, a student may regain SAP by regaining CGPA of 2.00 and a completion rate of 70%. Once it is determined that a student has regained SAP, the student will become degree-seeking and all internal and federal aid will once again be available.
Students on Academic Suspension have one (1) year to appeal the suspension, at least two months before the re-entry term the student desires to return. The student’s appeal must explain why they failed to achieve SAP and what has changed that will allow the student to make SAP in the future. Appeals regarding academic suspension or warning should be made to the Vice President of Academics and will be decided by the Academic Policies Committee.
If the Academic Policies Committee approves the appeal, enrollment and financial aid may be reestablished and the student will be placed on Academic Probation.
A student who successfully appeals is placed on Academic Probation. However, the tuition scholarship for that student will be limited to 50% until SAP has been recovered. While on Academic Probation, a student must establish and follow an Academic Recovery Plan. Students on Academic Probation must earn a semester GPA of at least 2.00 and a completion rate of at least 67%. Failure to follow the ARP will result in Academic Suspension the following semester.